Event Planning Checklists

    Free printable planning checklists for every event type — broken into weekly stages so nothing falls through the cracks.

    Party Planning Checklist

    Social

    Everything you need to plan a great party, from setting the date through to post-event thank-yous — broken down into manageable weekly tasks.

    43 items·4–8 weeks·Easy
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    Birthday Party Planning Checklist

    Birthday

    A step-by-step birthday party planning checklist for any age — from kids' parties to milestone celebrations. Covers everything from booking to the last thank-you note.

    43 items·4–10 weeks·Easy
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    Corporate Event Planning Checklist

    Corporate

    A professional corporate event planning checklist covering everything from budget approval and venue sourcing through to post-event reporting and ROI measurement.

    54 items·6–16 weeks·Complex
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    Donor Event Planning Checklist

    Fundraiser

    A detailed checklist for planning donor appreciation dinners, charity galas, and fundraising events — with specific attention to pledge appeals, donor recognition, and post-event stewardship.

    50 items·8–16 weeks·Complex
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    Wedding Planning Checklist

    Wedding

    A comprehensive wedding planning checklist from engagement through to honeymoon, broken into monthly stages to keep planning manageable and stress-free.

    66 items·9–18 months·Complex
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    Conference Planning Checklist

    Corporate

    A step-by-step checklist for conference planners and event managers, covering everything from venue selection and speaker management through to post-conference reporting.

    57 items·12–20 weeks·Complex
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    Gala Dinner Planning Checklist

    Gala

    A detailed planning checklist for charity galas, award nights, and formal fundraising dinners — covering everything from venue and styling through to entertainment and post-event stewardship.

    49 items·12–20 weeks·Complex
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    Baby Shower Planning Checklist

    Celebration

    A friendly baby shower planning checklist covering everything from choosing a theme and sending invitations through to games, food, and the gift opening moment.

    39 items·4–8 weeks·Easy
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    Kids' Birthday Party Planning Checklist

    Birthday

    A practical checklist for planning a kids' birthday party from theme selection through to loot bags — designed for parties for children aged 3–12.

    36 items·3–6 weeks·Moderate
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    Ready to build your event run sheet?

    Once you've ticked off the checklist, use Run Sheets to build a polished, shareable day-of run sheet for your event — in minutes.