A hens night is one of the most memorable celebrations in the lead-up to a wedding — and a little planning goes a long way toward making sure the night runs smoothly without the organiser spending all evening on their phone. This hens night run sheet template gives you a clear timeline from the pre-drinks gathering right through to getting everyone home safely. Whether you're planning an intimate dinner and cocktails or a full evening of activities, venues, and dancing, adapt this schedule to suit the bride-to-be's style and the group's energy. Share it with any co-organisers so everyone knows their role and the plan for the evening.
| Time | Task | Responsible | Location |
|---|---|---|---|
| 18:00 | Organiser confirms final bookings — restaurant, activity, and transport | Chief Bridesmaid | Home |
| 14:00 | Guests arrive at host's home for pre-drinks and getting ready | All Guests | Host's Home |
| 14:10 | Welcome drinks served — prosecco, cocktails, or mocktails | Host | Host's Home |
| 14:30 | Hens party games and icebreakers | Chief Bridesmaid | Host's Home |
| 15:30 | Group photos — bride-to-be sash, decorations and favours distributed | Host | Host's Home |
| 15:45 | Group departs for activity venue | All Guests | Transport |
| 16:00 | Activity begins (e.g. cocktail making class, dance workshop, spa) | Venue / Instructor | Activity Venue |
| 17:30 | Activity concludes — group freshens up before dinner | All Guests | Activity Venue |
| 17:45 | Group departs for dinner restaurant | All Guests | Transport |
| 18:00 | Arrive at restaurant — seated and menus ordered | All Guests | Restaurant |
| 18:30 | Dinner service begins | Restaurant Staff | Restaurant |
| 19:30 | Toast and speech to the bride-to-be | Chief Bridesmaid | Restaurant |
| 20:00 | Dessert, gifts, and group photos at dinner | All Guests | Restaurant |
| 21:00 | Group moves to first bar or venue | All Guests | Bar / Venue |
| 22:30 | Move to second venue or dance floor | All Guests | Second Venue |
| 00:30 | Pre-booked transport departs for home drop-offs | Transport Provider | Venue Entrance |
Book the restaurant, activity, and any transport at least four to six weeks in advance, and reconfirm numbers one week before — hens groups commonly have last-minute changes.
Confirm dietary requirements across all guests when you collect RSVPs, and pass these directly to the restaurant at the time of booking.
Pre-book a rideshare, party bus, or minibus for the group to move between venues — this keeps everyone together and avoids guests getting separated or stranded late at night.
Build in at least 15 minutes of buffer between each venue transition to account for the time it takes to move a group of people from one place to another.
Brief one or two co-organisers on the plan so you're not solely responsible for wrangling the group all evening — delegate someone to manage transport logistics and someone else to look after the bride.
Share a simplified version of the run sheet with the group a few days before — just the key times (leaving for the activity, dinner reservation, and transport home). On the night, have one co-organiser focused on time-keeping while you focus on the bride. Build 15-minute buffers between venue changes so small delays don't cascade into a missed restaurant booking.
Cocktail making classes, dance workshops, pottery, painting sessions, escape rooms, and high tea are popular structured activities that work well in a run sheet because they have a fixed start and end time. For more open-ended activities like spa days or golf, build generous time blocks and confirm end times with the venue in advance.
Start planning four to eight weeks before the event, particularly if you need to book a popular restaurant, activity venue, or party bus. Collect RSVPs and payments as early as possible — chasing money from a large group close to the event is stressful. Confirm all bookings one week before and send the group a final itinerary two to three days out.
A comprehensive run sheet for your wedding day, from pre-ceremony preparations through to the last dance. Keep every vendor, family member, and moment on track.
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View Template →Stop juggling spreadsheets and last-minute messages. Run Sheets gives your entire team a single, live document for every event — accessible anywhere, updated in real time.