Build a reusable staff roster, assign crew to specific events, and schedule exact shifts — all without switching to a separate spreadsheet or messaging app.
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From a reusable roster to per-event rotas — no spreadsheets needed.
Build a central directory of all your crew — MCs, stage managers, AV technicians, security — with names, roles, phone numbers, and emails. Reuse the same roster across every event.
Assign staff to specific events with a single click. Each event shows exactly who is on the team, making it easy to see capacity and coverage at a glance.
Set exact start and end times for each staff member per event. Add a date (for multi-day events), a role override, and a location — like Gate 1, Stage, or Back of House.
Know exactly where each person needs to be. Add locations to shifts so nothing gets missed during a busy multi-zone event.
See the complete shift schedule for every event in a single table — sorted by time, with names, roles, and locations all visible at once. Perfect for printing or sharing with your team.
See every event a staff member has been assigned to, with their shift counts — so you always know who your most experienced crew is.
Forget the separate staffing spreadsheet. Run Sheets puts your roster, assignments, and shift rota in the same place as your run sheet and tasks — so everything stays connected.
Add someone to your roster once, then assign them to as many events as you need. Their profile, role, and contact details follow them everywhere.
Sarah Chen
Stage Manager · Main Stage
Marcus Webb
AV Technician · AV Booth
Priya Sharma
Front of House · Entry Gate
James O'Brien
Security · Perimeter
From roster to rota in three steps.
Add your regular crew to the Staff directory — name, role, phone, and email. Build it once, use it for every event.
Open any event's Staff tab and pick people from your roster. Each assigned person gets their own shift card.
Expand a staff card to add shifts — set start time, end time, location, and role. The full rota appears at the bottom of the tab, sorted by time.
Whether it's 5 crew or 50, Run Sheets keeps everyone organised.
Schedule speakers, hosts, AV crew, and registration staff across multiple rooms and sessions.
Multi-zone, multi-day rotas with location-specific shift assignments for each venue area.
Track exactly who handles registration, catering, and AV — with clear start and end times.
Coordinate your MC, photographers, stylists, and venue staff in a single shared rota.
Your roster, assignments, and shift rota — all in the same place as your run sheet.
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