The period when all equipment, furniture, staging, and décor are brought into the venue and set up before the event.
Bump-in (also called load-in) is the setup phase of an event. Crew, vendors, and production staff use this time to install staging, AV equipment, décor, signage, furniture, and catering infrastructure. The length of bump-in varies from a few hours to several days depending on the event's complexity. Careful scheduling of bump-in is essential to avoid different vendor teams getting in each other's way.
Run Sheet
A minute-by-minute timeline of an event listing every activity, responsible party, and technical cue.
Run of Show
The master document detailing every segment of a live event in sequence, including durations, cues, and owners.
Call Time
The designated time when staff, performers, or vendors must arrive at an event venue.
Production Schedule
A macro-level timeline covering all phases of an event — from venue access through setup, the event itself, and bump-out.
Day-of Timeline
A simplified version of the run sheet for clients or speakers showing when things happen without technical detail.
Event Brief
A written document given to vendors and suppliers summarising the event's objectives, audience, format, budget, and logistics.