The process of confirming a guest's arrival at an event — via a list, QR code scan, or dedicated app.
Check-in is the first touchpoint guests have at an event and sets the tone for their experience. A smooth, quick check-in process requires a well-organised guest list, adequate staff at entry, and a clear name badge or wristband system. QR code scanning has become the standard for large events, enabling real-time attendance tracking. Walk-in management (guests not pre-registered) must be planned for.
RSVP
From the French 'Répondez s'il vous plaît' — a request for invited guests to confirm whether they will attend.
Guest List
The confirmed list of all invited and attending guests for an event.
Registration
The process by which attendees sign up for an event and provide their details in advance.
Seating Chart
A diagram or visual plan showing which guests are assigned to which tables.
Table Plan
A document or display listing guest names and their assigned tables, typically positioned at the venue entrance.
Place Card
A small card placed at each seat bearing the guest's name to indicate exactly where they should sit.