A project management tool showing every task that must be completed before the event, with deadlines and dependencies mapped.
The critical path is the sequence of tasks where any delay will push back the event's delivery date. Event coordinators use it to identify which tasks are dependent on others and to prioritise workloads accordingly. Tasks on the critical path — such as venue confirmation, AV specification, or catering deadlines — must be completed on time or the entire event schedule is at risk.
Run Sheet
A minute-by-minute timeline of an event listing every activity, responsible party, and technical cue.
Run of Show
The master document detailing every segment of a live event in sequence, including durations, cues, and owners.
Call Time
The designated time when staff, performers, or vendors must arrive at an event venue.
Production Schedule
A macro-level timeline covering all phases of an event — from venue access through setup, the event itself, and bump-out.
Day-of Timeline
A simplified version of the run sheet for clients or speakers showing when things happen without technical detail.
Event Brief
A written document given to vendors and suppliers summarising the event's objectives, audience, format, budget, and logistics.