A simplified version of the run sheet for clients or speakers showing when things happen without technical detail.
The day-of timeline is a client-facing version of the run sheet that strips out internal cues, crew names, and technical notes. It gives speakers, VIPs, and clients a clear picture of when they are expected on stage, when breaks occur, and when the event ends. Keeping this separate from the full production run sheet prevents confusion and ensures the detailed working document is only in the hands of those who need it.
Run Sheet
A minute-by-minute timeline of an event listing every activity, responsible party, and technical cue.
Run of Show
The master document detailing every segment of a live event in sequence, including durations, cues, and owners.
Call Time
The designated time when staff, performers, or vendors must arrive at an event venue.
Production Schedule
A macro-level timeline covering all phases of an event — from venue access through setup, the event itself, and bump-out.
Event Brief
A written document given to vendors and suppliers summarising the event's objectives, audience, format, budget, and logistics.
Event Proposal
A formal document presented to a client outlining the event concept, timeline, costings, and terms.