A written document given to vendors and suppliers summarising the event's objectives, audience, format, budget, and logistics.
An event brief is sent to suppliers before they prepare quotes or begin work. It outlines the purpose of the event, the target audience, the format, key dates, budget parameters, and any specific requirements. A detailed brief reduces misalignment between what the client expects and what vendors deliver, and it helps the entire event team stay focused on shared objectives.
Run Sheet
A minute-by-minute timeline of an event listing every activity, responsible party, and technical cue.
Run of Show
The master document detailing every segment of a live event in sequence, including durations, cues, and owners.
Call Time
The designated time when staff, performers, or vendors must arrive at an event venue.
Production Schedule
A macro-level timeline covering all phases of an event — from venue access through setup, the event itself, and bump-out.
Day-of Timeline
A simplified version of the run sheet for clients or speakers showing when things happen without technical detail.
Event Proposal
A formal document presented to a client outlining the event concept, timeline, costings, and terms.