A formal document presented to a client outlining the event concept, timeline, costings, and terms.
An event proposal is prepared by an event agency or coordinator to win a client's business. It typically includes an event concept, suggested programme, venue recommendations, indicative budget, and terms of engagement. A strong proposal demonstrates a clear understanding of the client's objectives and differentiates the planner from competitors.
Run Sheet
A minute-by-minute timeline of an event listing every activity, responsible party, and technical cue.
Run of Show
The master document detailing every segment of a live event in sequence, including durations, cues, and owners.
Call Time
The designated time when staff, performers, or vendors must arrive at an event venue.
Production Schedule
A macro-level timeline covering all phases of an event — from venue access through setup, the event itself, and bump-out.
Day-of Timeline
A simplified version of the run sheet for clients or speakers showing when things happen without technical detail.
Event Brief
A written document given to vendors and suppliers summarising the event's objectives, audience, format, budget, and logistics.