A macro-level timeline covering all phases of an event — from venue access through setup, the event itself, and bump-out.
The production schedule is broader than a run sheet. It covers the entire event lifecycle including pre-event logistics, load-in, rehearsals, the event programme, bump-out, and post-event tasks. It is used primarily by the production team and key vendors to understand how the day (or multi-day event) will unfold. Unlike the run sheet, the production schedule may span days or weeks of preparation activity leading up to the event.
Run Sheet
A minute-by-minute timeline of an event listing every activity, responsible party, and technical cue.
Run of Show
The master document detailing every segment of a live event in sequence, including durations, cues, and owners.
Call Time
The designated time when staff, performers, or vendors must arrive at an event venue.
Day-of Timeline
A simplified version of the run sheet for clients or speakers showing when things happen without technical detail.
Event Brief
A written document given to vendors and suppliers summarising the event's objectives, audience, format, budget, and logistics.
Event Proposal
A formal document presented to a client outlining the event concept, timeline, costings, and terms.