A checklist of outstanding tasks that must be completed before an event is considered fully ready.
The punch list is used in the final days before an event to track everything that still needs to be done — from confirming dietary requirements to testing microphones and printing name badges. It is a live document that is updated continuously until every item is checked off. A thorough punch list reduces the risk of last-minute surprises on event day.
Run Sheet
A minute-by-minute timeline of an event listing every activity, responsible party, and technical cue.
Run of Show
The master document detailing every segment of a live event in sequence, including durations, cues, and owners.
Call Time
The designated time when staff, performers, or vendors must arrive at an event venue.
Production Schedule
A macro-level timeline covering all phases of an event — from venue access through setup, the event itself, and bump-out.
Day-of Timeline
A simplified version of the run sheet for clients or speakers showing when things happen without technical detail.
Event Brief
A written document given to vendors and suppliers summarising the event's objectives, audience, format, budget, and logistics.