From the French 'Répondez s'il vous plaît' — a request for invited guests to confirm whether they will attend.
RSVP management is one of the most time-consuming tasks in event planning. Chasing responses, managing plus-ones, capturing dietary requirements, and updating headcounts all flow from the RSVP process. Digital RSVP tools and event registration platforms have largely replaced paper response cards, enabling real-time tracking. Final numbers submitted to the caterer are derived from the RSVP list.
Guest List
The confirmed list of all invited and attending guests for an event.
Registration
The process by which attendees sign up for an event and provide their details in advance.
Check-In
The process of confirming a guest's arrival at an event — via a list, QR code scan, or dedicated app.
Seating Chart
A diagram or visual plan showing which guests are assigned to which tables.
Table Plan
A document or display listing guest names and their assigned tables, typically positioned at the venue entrance.
Place Card
A small card placed at each seat bearing the guest's name to indicate exactly where they should sit.