The master document detailing every segment of a live event in sequence, including durations, cues, and owners.
A run of show (ROS) is used primarily in broadcast, entertainment, and large-scale live events. It is similar to a run sheet but tends to include more detail on programme segments, presenter transitions, and broadcast cues. The stage manager and technical director work from the ROS to call cues in real time during the event. In corporate events, 'run sheet' and 'run of show' are often used interchangeably.
Run Sheet
A minute-by-minute timeline of an event listing every activity, responsible party, and technical cue.
Call Time
The designated time when staff, performers, or vendors must arrive at an event venue.
Production Schedule
A macro-level timeline covering all phases of an event — from venue access through setup, the event itself, and bump-out.
Day-of Timeline
A simplified version of the run sheet for clients or speakers showing when things happen without technical detail.
Event Brief
A written document given to vendors and suppliers summarising the event's objectives, audience, format, budget, and logistics.
Event Proposal
A formal document presented to a client outlining the event concept, timeline, costings, and terms.