A diagram or visual plan showing which guests are assigned to which tables.
A seating chart is both a planning tool and a guest communication device. As a planning tool, it maps the room layout and assigns guests to specific tables and seats. As a guest-facing item, a printed or digital seating chart at the venue entrance helps guests find their table quickly. Creating a seating chart requires balancing social dynamics, client preferences, dietary groupings, and table capacities.
RSVP
From the French 'Répondez s'il vous plaît' — a request for invited guests to confirm whether they will attend.
Guest List
The confirmed list of all invited and attending guests for an event.
Registration
The process by which attendees sign up for an event and provide their details in advance.
Check-In
The process of confirming a guest's arrival at an event — via a list, QR code scan, or dedicated app.
Table Plan
A document or display listing guest names and their assigned tables, typically positioned at the venue entrance.
Place Card
A small card placed at each seat bearing the guest's name to indicate exactly where they should sit.