The time needed to reset a room or space between different events or sessions.
Turn time is the window a venue builds into its schedule to clear, clean, and reset a space between one event and the next. For example, a conference room may need one hour to transition from a morning workshop to an afternoon gala dinner setup. Insufficient turn time leads to rushed setups and potential delays. Event planners must negotiate realistic turn times with venues when bookings include multiple room configurations.
Run Sheet
A minute-by-minute timeline of an event listing every activity, responsible party, and technical cue.
Run of Show
The master document detailing every segment of a live event in sequence, including durations, cues, and owners.
Call Time
The designated time when staff, performers, or vendors must arrive at an event venue.
Production Schedule
A macro-level timeline covering all phases of an event — from venue access through setup, the event itself, and bump-out.
Day-of Timeline
A simplified version of the run sheet for clients or speakers showing when things happen without technical detail.
Event Brief
A written document given to vendors and suppliers summarising the event's objectives, audience, format, budget, and logistics.