Very Important Person — a guest or attendee given special access, hospitality, or treatment.
VIP management is a distinct stream within event logistics. VIPs may receive a separate check-in lane, premium seating, access to the green room or exclusive areas, personalised name badges, and a dedicated event contact. Corporate events often have multiple VIP tiers — executive guests, clients, sponsors, and media. Each tier requires its own tailored communication and on-the-day management plan.
RSVP
From the French 'Répondez s'il vous plaît' — a request for invited guests to confirm whether they will attend.
Guest List
The confirmed list of all invited and attending guests for an event.
Registration
The process by which attendees sign up for an event and provide their details in advance.
Check-In
The process of confirming a guest's arrival at an event — via a list, QR code scan, or dedicated app.
Seating Chart
A diagram or visual plan showing which guests are assigned to which tables.
Table Plan
A document or display listing guest names and their assigned tables, typically positioned at the venue entrance.