A list of people who want to attend a sold-out event, offered places if cancellations occur.
Waitlists are managed through the event registration platform or manually by the event team. When a confirmed attendee cancels, the first person on the waitlist is notified and given a window to accept. Waitlists are useful for managing demand, demonstrating event popularity, and ensuring high attendance. Clear communication about waitlist position and the likelihood of receiving a place is important for managing expectations.
RSVP
From the French 'Répondez s'il vous plaît' — a request for invited guests to confirm whether they will attend.
Guest List
The confirmed list of all invited and attending guests for an event.
Registration
The process by which attendees sign up for an event and provide their details in advance.
Check-In
The process of confirming a guest's arrival at an event — via a list, QR code scan, or dedicated app.
Seating Chart
A diagram or visual plan showing which guests are assigned to which tables.
Table Plan
A document or display listing guest names and their assigned tables, typically positioned at the venue entrance.