A detailed schedule template for organizing charity galas, including dinner, auctions, performances, and donor recognition.
| Time | Date | Task | Location | Assigned To | Status | Actions |
|---|---|---|---|---|---|---|
| 08:00 | Dec 20, 2025 | Venue access & decoration setup | Grand Ballroom Entrance | Gala Decorators | ||
| 09:00 | Dec 20, 2025 | Catering kitchen setup | Dining Area | Gourmet Catering | ||
| 10:00 | Dec 20, 2025 | Audio-Visual setup | Stage & Dining Area | ProAV Solutions | ||
| 11:00 | Dec 20, 2025 | Registration desk setup | Entrance Lobby | EventFlow Registration | ||
| 12:00 | Dec 20, 2025 | Volunteer briefing | Backstage Area | Charity Organization | ||
| 17:00 | Dec 20, 2025 | Guest arrival & welcome drinks | Lobby Area | Gourmet Catering | ||
| 18:00 | Dec 20, 2025 | Opening remarks | Main Stage | Charity Director | ||
| 18:30 | Dec 20, 2025 | Dinner service | Dining Area | Gourmet Catering | ||
| 19:30 | Dec 20, 2025 | Live performances | Main Stage | Local Artists | ||
| 20:00 | Dec 20, 2025 | Silent auction opens | Auction Hall | Auction Masters | ||
| 21:00 | Dec 20, 2025 | Guest speaker | Main Stage | Inspiring Speaker | ||
| 21:30 | Dec 20, 2025 | Live auction | Main Stage | Auction Masters | ||
| 22:00 | Dec 20, 2025 | Donor recognition | Main Stage | Charity Organization | ||
| 22:30 | Dec 20, 2025 | Closing remarks & thank you | Main Stage | Charity Director | ||
| 23:00 | Dec 20, 2025 | After-party setup | Adjacent Lounge | Event Entertainment | ||
| 01:00 | Dec 20, 2025 | Venue cleanup | Grand Ballroom | Gala Decorators |