Charity Fundraising Gala

    A detailed schedule template for organizing charity galas, including dinner, auctions, performances, and donor recognition.

    TimeDateTaskLocationAssigned ToStatusActions
    08:00Dec 20, 2025Venue access & decoration setupGrand Ballroom EntranceGala Decorators
    09:00Dec 20, 2025Catering kitchen setupDining AreaGourmet Catering
    10:00Dec 20, 2025Audio-Visual setupStage & Dining AreaProAV Solutions
    11:00Dec 20, 2025Registration desk setupEntrance LobbyEventFlow Registration
    12:00Dec 20, 2025Volunteer briefingBackstage AreaCharity Organization
    17:00Dec 20, 2025Guest arrival & welcome drinksLobby AreaGourmet Catering
    18:00Dec 20, 2025Opening remarksMain StageCharity Director
    18:30Dec 20, 2025Dinner serviceDining AreaGourmet Catering
    19:30Dec 20, 2025Live performancesMain StageLocal Artists
    20:00Dec 20, 2025Silent auction opensAuction HallAuction Masters
    21:00Dec 20, 2025Guest speakerMain StageInspiring Speaker
    21:30Dec 20, 2025Live auctionMain StageAuction Masters
    22:00Dec 20, 2025Donor recognitionMain StageCharity Organization
    22:30Dec 20, 2025Closing remarks & thank youMain StageCharity Director
    23:00Dec 20, 2025After-party setupAdjacent LoungeEvent Entertainment
    01:00Dec 20, 2025Venue cleanupGrand BallroomGala Decorators