A post-event meeting where the team reviews what worked, what didn't, and what to improve next time.
A debrief is held within a few days of the event while memories are fresh. The team discusses what went to plan, what fell short, and any unexpected issues that arose. Debriefs are essential for continuous improvement and for documenting institutional knowledge that can inform future events. Key outcomes are often captured in a debrief report shared with the client.
Run Sheet
A minute-by-minute timeline of an event listing every activity, responsible party, and technical cue.
Run of Show
The master document detailing every segment of a live event in sequence, including durations, cues, and owners.
Call Time
The designated time when staff, performers, or vendors must arrive at an event venue.
Production Schedule
A macro-level timeline covering all phases of an event — from venue access through setup, the event itself, and bump-out.
Day-of Timeline
A simplified version of the run sheet for clients or speakers showing when things happen without technical detail.
Event Brief
A written document given to vendors and suppliers summarising the event's objectives, audience, format, budget, and logistics.