A contract clause releasing parties from obligations due to unforeseen events entirely outside their control.
Force majeure clauses protect both clients and vendors from financial penalties when extraordinary circumstances — such as natural disasters, government-imposed restrictions, pandemics, or acts of war — make it impossible to proceed with an event. The clause typically specifies what qualifies as a force majeure event and what happens to deposits and payments in such cases. Event planners should review force majeure language carefully when signing venue and vendor contracts.
Run Sheet
A minute-by-minute timeline of an event listing every activity, responsible party, and technical cue.
Run of Show
The master document detailing every segment of a live event in sequence, including durations, cues, and owners.
Call Time
The designated time when staff, performers, or vendors must arrive at an event venue.
Production Schedule
A macro-level timeline covering all phases of an event — from venue access through setup, the event itself, and bump-out.
Day-of Timeline
A simplified version of the run sheet for clients or speakers showing when things happen without technical detail.
Event Brief
A written document given to vendors and suppliers summarising the event's objectives, audience, format, budget, and logistics.