A provisional reservation on a venue, date, or vendor pending final confirmation.
A hold is a gentlemen's agreement that reserves a venue or supplier for a specific date while the client finalises their decision. Venues typically offer a hold for a limited time — often 5–10 business days — before releasing the date to other enquiries. A first-option hold takes precedence over a second-option hold. Holds convert to confirmed bookings once a contract is signed and deposit paid.
Run Sheet
A minute-by-minute timeline of an event listing every activity, responsible party, and technical cue.
Run of Show
The master document detailing every segment of a live event in sequence, including durations, cues, and owners.
Call Time
The designated time when staff, performers, or vendors must arrive at an event venue.
Production Schedule
A macro-level timeline covering all phases of an event — from venue access through setup, the event itself, and bump-out.
Day-of Timeline
A simplified version of the run sheet for clients or speakers showing when things happen without technical detail.
Event Brief
A written document given to vendors and suppliers summarising the event's objectives, audience, format, budget, and logistics.