A detailed on-site review of event plans with key stakeholders before the event day.
A walk-through is typically held the day before or morning of an event. The event manager leads the client and key vendors through the venue, reviewing the room set, décor placement, AV setup, and flow of the programme. It gives the client confidence that everything is in order and surfaces any final changes that need to be made before guests arrive.
Run Sheet
A minute-by-minute timeline of an event listing every activity, responsible party, and technical cue.
Run of Show
The master document detailing every segment of a live event in sequence, including durations, cues, and owners.
Call Time
The designated time when staff, performers, or vendors must arrive at an event venue.
Production Schedule
A macro-level timeline covering all phases of an event — from venue access through setup, the event itself, and bump-out.
Day-of Timeline
A simplified version of the run sheet for clients or speakers showing when things happen without technical detail.
Event Brief
A written document given to vendors and suppliers summarising the event's objectives, audience, format, budget, and logistics.