The confirmed list of all invited and attending guests for an event.
The guest list is a living document throughout the planning process, growing from an initial invite list through to a final confirmed attendance list. It typically captures name, company, dietary requirements, ticket type, table assignment, and contact information. On the day, the guest list is used for check-in. Accurate guest list management prevents under-catering, seating conflicts, and access control issues.
RSVP
From the French 'Répondez s'il vous plaît' — a request for invited guests to confirm whether they will attend.
Registration
The process by which attendees sign up for an event and provide their details in advance.
Check-In
The process of confirming a guest's arrival at an event — via a list, QR code scan, or dedicated app.
Seating Chart
A diagram or visual plan showing which guests are assigned to which tables.
Table Plan
A document or display listing guest names and their assigned tables, typically positioned at the venue entrance.
Place Card
A small card placed at each seat bearing the guest's name to indicate exactly where they should sit.